School fees: collecting by bank transfer, without chasing parents

For a private school — nursery, school, middle school, high school, university, training center — tuition fees are the heart of cash flow. They are also a constant source of chasing: several parents, several installments, delays that accumulate in silence.

The difficulties specific to schooling

• Several payers per student. The father, the mother or a guardian must be able to see and pay the same invoice.
• A cycle that renews. Unlike a loan, schooling has no scheduled end: it starts again every year, often with a change of level or class.
• Fees of different natures. Registration fees are annual and one-off; tuition fees are periodic.
• An up-to-date roster. Levels, classes, parents' contact details: without a clean base, invoicing becomes data-entry work.

How virement.tn structures school invoicing

1. The student roster. You register students with their level and class, one by one or by CSV import, with each one's paying contacts.
2. The tuition subscription. For each student, a subscription generates the periodic invoices — for example each quarter — for an amount you set.
3. Registration fees. They are issued separately, as a one-off invoice.
4. Payment by bank transfer. Each parent pays the invoice by bank transfer from their bank, to your verified RIB; the bank confirms, the invoice moves to “paid”.
5. Tracking delays. Reminders before the due date and overdue follow-ups are sent automatically to all of the student's paying contacts. A collections dashboard groups overdue installments by age or by amount, with totals per subscription.

What parents see

Each parent finds, in their space, their child's invoices: installments paid, upcoming, overdue. They pay from their own bank — no card to enter, no account debited without their knowledge.

The limits to know about

• virement.tn manages neither grades, nor absences, nor timetables: only invoicing and payment.
• Automated late-payment penalties exist for installment payment plans, not for tuition subscriptions.
• The amount is the one you set: the platform does not calculate discounts (siblings, scholarship).

If you wish to offer a spread of an overall sum (arrears, a full year), installment payments are more suitable than a subscription. To understand the logic of a periodic subscription, see recurring payments.

The private schools page presents the whole offer for schools.